![]() Is addressed to someone no longer with your organization or is otherwise outdated.Has excessive postage, is handwritten or contains a poorly typed address, incorrect title or just a title with no name, or misspells common words.Is unexpected or from someone unfamiliar to you.Has any powdery substance on the outside.General Suspicious Mail Indicatorsīe Suspicious of any Letter or Package that: Hold a meeting to explain the added precautions, if they are new to your entity or organization, or to refresh the memory of staff where these procedures are in place. Ideally, this will be the mailroom supervisor or staff members serving as the mail point person. This should be distributed to everyone who receives or opens letters and packages at your entity or organization. The first step is to post a list of typical characteristics that should alert employees to a suspicious package. However, these weapons or the threat of their use are disruptive forces and you want to take a proactive preventive stance. The USPS says, “The chances are considerably greater of receiving a telephoned bomb threat or finding a suspicious and potentially harmful device placed at your office or on your property” than receiving a mail bomb. ![]() Small government entities or nonprofit organizations are especially vulnerable because many don’t have a centralized mailroom or designate a single person to receive and distribute the mail.Īlthough relatively low cost and simple in design, chemical and biological weapons haven’t been prevalent in the United States up to now according to the U.S. Mailroom security, an area often overlooked as policies and procedures are created or updated to reduce risks and losses, has risen in importance following the biological scares in late 2001.
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